Last updated: June 30, 2020
Sentropy Technologies, Inc. (including our affiliates and subsidiaries, “we,” “us” or “Sentropy”) values your trust and is committed to the responsible management, use and protection of personal data. This Applicant Privacy Notice (“Notice”) describes:
Information You Provide
You may provide us the following information in connection with your application:
Except where such information is legally required, we ask that you avoid submitting the following information, which may qualify as sensitive information under applicable law: information on race, religion, ethnicity, nationality or national origin, age, gender identity, sexual practices or orientation, marital status, medical or health information (including disability status), genetic or biometric information, biometric templates, political or philosophical beliefs, political party or trade union membership, veteran status, background check information, and judicial data such as criminal records or information on other judicial or administrative proceedings. We may be required by U.S. law to request specific data on some of these topics (e.g., disability or veteran status) for jobs located in the U.S.; in such cases you should answer only at your option.
To the extent the personal data you provide, including in your job evaluations or educational records, contains details of the information referenced in the preceding paragraph, you expressly authorize Sentropy to handle such details for the purposes of your job application or for ensuring fair and equitable hiring practices.
Any information you submit must be true, complete, and not misleading. Submitting inaccurate, incomplete, or misleading information may lead to a rejection of your application during the application process or disciplinary action, including immediate termination of employment.
Information from Other Sources
Sentropy may obtain information about you from your references or from a background check report and from publicly available data (including, but not limited to, professional networking sites, contributor credits, and trade publications) in connection with your application, as permitted by applicable law.
We collect and process information about you for the following reasons:
The information you submit will be used for Sentropy's global personnel recruitment, management and planning purposes, as permitted by local law, including:
We will make the information available to Sentropy personnel with a business need to know, including personnel in the recruiting, human resources, security, and information technology departments, and in the department responsible for the position for which you are applying.
The information about you will be added to Sentropy's candidate database and may be used to consider you for opportunities at Sentropy other than the one(s) for which you apply. If you do not wish us to do this, please email firstname.lastname@example.org.
If we hire you, personal data we collect in connection with your application may be incorporated into our human resources system and may be used to manage the new-hire process; any such information may become part of your employee file and may be used for other employment-related purposes.
Sentropy may also use the personal data we collect as we believe to be necessary or appropriate:
Providing personal data to us is voluntary. However, if you do not provide sufficient information, Sentropy may be unable to consider your employment application.
Sentropy Technologies, Inc. may share personal data with affiliates that are involved in evaluating candidates for a given position. Sentropy Technologies, Inc. remains responsible for personal data that is jointly used with affiliates.
Sentropy may share personal data with service providers used for functions such as hosting and operating the Careers Site, recruiting assistance, background check processing, and similar services.
Sentropy may transfer information to a third party in the event of any reorganization, merger, sale, joint venture, assignment, transfer, or other disposition of all or any portion of our business, assets, or stock (including in connection with any bankruptcy or similar proceedings).
Sentropy operates globally, which means your personal data may be stored and processed outside the country or region where it was originally collected, including the United States. A list of the affiliate companies that may jointly process your personal data is available upon request (please refer to the Contact Us section at the end of this notice).
We will retain personal data for the period necessary to fulfill the purposes outlined in this Notice unless a longer retention period is required or permitted by law. We may also, contingent upon your consent where required, retain your information for the purpose of considering whether your skills are suitable for other opportunities. If you do not wish us to be considered for opportunities other than those to which you apply, please email email@example.com with your request. Subject to any applicable legal or regulatory obligations, we may delete your personal data from our database without further notice to you.
We may also seek your consent to process your personal data in specific circumstances, or process it where necessary to comply with a legal obligation or for purposes connected to legal claims. If we use your information to improve our application or recruitment process, we do so on the basis that it is in our legitimate interests to ensure we recruit the best possible candidates.
Where the processing is based on your consent, you may withdraw your consent at any time to the extent permitted by applicable law.
Data protection and privacy laws around the world may grant you certain rights as described below. Sentropy intends to comply with applicable laws in all jurisdictions where we operate, and to the extent practicable, we strive to apply the same internal processes to all employees.
Specific rights you may have
Requests under these rights should be submitted as described in the Exercising your Rights section below. Please note, however, that certain Personal Data may be exempt from requests pursuant to applicable data protection laws or other laws and regulations.
If you are based in the European Economic Area (“EEA”), you have several data subject rights in relation to how we use your personal data. Under certain conditions, you may have the right under EU data protection laws to ask us to:
Exercising your rights
If you would like to exercise these rights, please see our Individual Rights Request form. If you have questions please contact firstname.lastname@example.org. We will endeavor to respond without delay. We may need to ask you additional clarifying questions in order to accurately respond to your request. If we are unable to deal with your request fully within one month (due to the complexity or number of requests), we may extend this period by a further two months. Should this extension be necessary, we will explain the reasons why. For your protection, we may only implement requests with respect to the information associated with the particular email address that you use to send us your request, and we may need to verify your identity before implementing your request.
Transfers of Your Personal Data Outside Your Country of Residence
If you are located in the European Economic Area (the “EEA”) or any other region which restricts transfers of personal data to third countries, your data may be transferred to countries outside of your region. In some of these countries, you may have fewer rights in respect to your personal data than you do in your country of residence. Some of these countries are recognized by the European Commission as providing an adequate level of protection.
Specifically regarding the EEA, the European Commission has approved some countries according to EEA standards (the full list of these countries is available here). As for transfers to other countries, we have put in place adequate measures, such as standard contractual clauses adopted by the European Commission to protect your information and Privacy Shield. As described in our Privacy Shield certification, we comply with the EU-US and Swiss-US Privacy Shield Frameworks as set forth by the US Department of Commerce regarding the collection, use and retention of personal data from the European Union member countries and Switzerland. Sentropy has certified that we adhere to the Privacy Shield Principles. To learn more about the Privacy Shield program, and to view Sentropy's certification, please visit the Privacy Shield website. You may obtain a copy of these adequate measures by contacting us at the address listed in the Contact Us section below.
We seek to use reasonable organizational, technical and administrative measures to protect personal data within our organization. Unfortunately, no data transmission or storage system can be guaranteed to be 100% secure. If you have reason to believe that your interaction with us is no longer secure (for example, if you feel that the security of any account you might have with us has been compromised), please immediately notify us of the problem by contacting us in accordance with the Contact Us section below.
Do not send sensitive information to us via unencrypted email. It is your sole responsibility to use the appropriate level of care whenever you communicate with us.
Sentropy hereby disclaims, as far as permitted by local laws, any liability for itself and its affiliates and contractors for any personal data we collect in connection with your application that is lost, misused, illegally accessed, disclosed, altered, or destroyed or not timely delivered to our Careers Site.
The Careers Site may contain links to other websites. This Notice does not address, and we are not responsible for, the privacy, information, or other practices of any third parties, including any third party operating any website or service to which the Careers Site links. The inclusion of a link on the Careers Site does not imply endorsement of the linked site or service by Sentropy. We encourage you to read the legal notices posted on those sites, including their privacy policies.
The Careers Site allows you to apply for jobs world-wide, as a benefit of Sentropy's centralized global recruitment function. The Careers Site is operated from the United States. Accordingly, any personal data you submit to the Careers Site will be collected in the United States and will be subject to U.S. laws. However, if we share your personal data with an affiliate located in another country in its capacity as a potential employer, the affiliate will handle your personal data in accordance with this Notice. Any hiring or other employment-related decisions will be made by the hiring affiliate in accordance with the laws of the country where the job will be located.
The Careers Site is not intended for distribution to, or use by, any person or entity in any jurisdiction or country where such distribution or use would be contrary to local law or regulation.
The Careers Site is not intended for minors under the age of 16.
If you currently work for Sentropy, If you currently work at Sentropy and are interested in applying to a different position, you can do so with your Sentropy email address via our internal Careers page. If you accept such a position, your benefits programs and Human Resources policies may change. Please consult with the HR manager for the new position concerning application eligibility, benefit programs, and HR policies applicable to that position.
We reserve the right to amend this Notice at any time in order to address future developments of Sentropy, the Careers Site or changes in industry or the law. We will post the revised Notice on the Careers Site. You can determine when the Notice was revised by referring to the Last Updated legend on the top of this Notice. Any changes will become effective upon the posting of the revised Notice on the Careers Site. By continuing to use the Careers Site following such changes, you will be deemed to have agreed to such changes. If you do not agree with the terms of this Notice, in whole or part, you can choose to not continue to use the Careers Site.
If you have questions or requests, please feel free to contact us.
Sentropy Technologies, Inc.
Attn: Privacy Officer
380 Portage Ave
Palo Alto, CA 94306